The Bid Manager is responsible for managing the end-to-end bid process, ensuring that all proposals submitted by an organisation are compelling, compliant, and competitive. They play a key role in winning new business and retaining existing clients by overseeing the development of bids that meet client requirements and company standards.
Day-to-Day Duties:
Depending on the size of an organisation, the responsibilities of the Bid Manager can vary, however most commonly include:
Leading and managing the entire bid process from identifying opportunities where bid proposals may be advantageous to implementation and post-bid activities
Developing strategic plans for winning bids and coordinating timelines and resources to ensure successful delivery
Drafting, editing, and reviewing bid documents to ensure clarity and compliance with client requirements.
Acting as the main point of contact for bid-related communications with internal and external stakeholders.
Staying up to date on the latest industry trends and competitor activities to refine bidding strategies
Essential Skills & Experience:
Proven experience operating in the bid process, proposal writing, or within a similar role
Experience working in a deadline-driven environment with multiple stakeholders.
Excellent project management and organisational skills, with the ability to manage multiple projects simultaneously
Strong written and verbal communication skills with the ability to articulate complex ideas clearly
Outstanding attention to detail
Proficiency in using Microsoft Office tools and familiarity with proposal management software
Ability to work under pressure and meet tight deadlines
Frequently Asked Questions:
What is a Bid Manager?
A Bid Manager is responsible for overseeing the entire process of preparing and submitting bids or proposals to potential clients. They ensure that the bids are compliant, competitive, and align with the company’s objectives, working closely with various departments to compile all necessary information and documentation.
What makes a good Bid Manager?
A good Bid Manager possesses strong project management skills, excellent written and verbal communication abilities, and the capacity to work under pressure to meet tight deadlines. They are detail-oriented, strategic thinkers who can coordinate across teams, mitigate risks, and produce compelling, high-quality proposals that resonate with clients.
Why do I need a Bid Manager?
A Bid Manager is crucial for any organisation that relies on competitive bidding to win contracts. They ensure that the bidding process is efficient, organised, and aligned with the company’s strategic goals. Having a dedicated Bid Manager, means your organisation has a greater chance of winning new business and ultimately improving growth.
VMA GROUP is a leading international interim, contract, temporary and permanent recruitment and executive search specialist. We are specifically focused on providing support to the communications, marketing, digital and change communities.
Our specialist practice areas cover: communications, corporate communications, internal communications, change communications, PR, media relations, financial communications, CSR, public affairs, investor relations, marketing, brand, digital marketing and agency services.
We have a reputation for providing expert consultancy services and advice, supported by in-depth knowledge of the professions we recruit for. Our thought leadership and benchmarking studies have become go-to resources for the communications, marketing, digital and change industries, supporting planning and decision-making for organisations of all shapes and sizes.
In the UK, VMA GROUP has offices in London, Bristol and Manchester and in Europe, VMA GROUP has offices in Amsterdam and Brussels, but we work with organisations and individuals on a global basis.
VMA GROUP is committed to equal opportunities and is an Inclusive+ Recruiter.
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